Senior Grant Finance Officer at World Vision February, 2023

Key Responsibilities:

MAJOR RESPONSIBILITIES

Budget Management and Monitoring.

Monthly analysis and Monitoring of projects budgets to ensure proper charging of projects expenses and spending as per approved Project budget.
Provide lead in budgetary control to ensure that activities are implemented within the approved budget and approved locations
Lead in the preparation and revision of budgets and implement budgetary management strategies.
Perform Monthly financial analysis and share with project management for decision-making.
Provide guidance to the AP on the allocation of the costs and recognition in the sunsystem both for the project funding and matching funds

END RESULTS

All project expenses are allowable, reasonable, and allocable
No disallowed costs
No overspending or underspending
Budget revisions have done timely
Accurate capturing of costs
Timely and accurate decision-making by project management based on the financial report

Partner Management

Conduct periodic project/partner visit for financial review and capacity building in finance management.

Reviewing partner’s reports and posting them into the system on time.
Build Partner’s Capacity in Financial and fixed asset Management to ensure Grants Compliance.

END RESULTS

The capacity of the partners is built and they implement and comply with the grants compliance which leads to a consistent, effective, and efficient financial management system.

Financial Management:

Examine financial data for accuracy and compliance with policies and procedures and ensure financial integrity and build financial and resource management capacity.
Provision of technical assistance and awareness to project staff and AP staff implementing THRIVE 2.0 on all financial-related issues.
Maintain the project assets and have an updated asset register as per the donor and WV regulations.

END RESULTS

Compliance with Donor and WV Guidelines

Establish internal controls using policy and guidelines and generally accepted accounting standards for the prevention of waste and fraud

END RESULTS

Zero tolerance to fraud is adhered to

Ensure that project procurements are done on a timely basis and as per WV policies

END RESULTS.

Procurement is done on a timely manner as per the procurement plan

Ensure that all project staff submits timesheets and Labour distribution reports as per the donor and WV guidelines.

END RESULTS

Salary Reconciliations are done on a monthly basis

Provide timely responses on project financial-related matters

END RESULTS

Financial Issues are resolved on time

Facilitate annual project audits & monitor the implementation of audit recommendations

END RESULTS

Successful audits and no disallowed costs

Provide supervision to the driver

END RESULTS

Logistics are well managed with the project

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

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Minimum of three years in progressive working experience in a donor-funded environment with adequate exposure to project accounting, and financial management including budgeting, grants, contracts and partner management.
A minimum one year of experience from an international NGO experience is preferred.
Demonstrated experience and skills with budget preparation and analysis, financial, reporting preparation and presentation, and the proven ability to translate technical, and financial data into informative reports
Reporting preparation and presentation and the proven ability to translate technical
Financial data into informative reports.
Advanced computer skills in MS Office programs, particularly Excel
Prior staff supervisory experience and strong organizational skills are desired
Excellent oral and written English skills.

Required Education, training, license, registration, and certification

Bachelor degree in Accounting/ Finance/Equivalent
Professional qualification in accounting such CPA or ACCA is an added advantage.

Preferred Knowledge and Qualifications

Experience in Managing Donor Funds
Working knowledge of grants operations, finance services and practices
Experience in managing partners
Good planning, Analyzing, coordinating and organizational skills
Tact and diplomacy in dealing with staff-related to work environment needs
Ability to maintain effective working relationships with all levels of staff and public
Experience working with an international organization will be an added advantage
Excellent computer skills in Excel & Sun-systems accounting software

Travel and/or Work Environment Requirement

Travel on a need basis

KEY WORKING RELATIONSHIPS

Grants Finance Manager

For technical support on grants compliance and donor regulations (As and when needed)

Thrive Project Manager

This is the first line manager for administration guidance and project management (Daily basis)

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Project Team

Financial technical support

Cluster Senior Finance Administration Officer

This is a co-worker at the cluster level making it possible to coordinate the payment and financial issues

DECISION MAKING

Decisions are escalated through Thrive Programs Manager Grants Finance Manager

CORE COMPETENCIES

Be Safe and Resilient
Deliver Results
Build Relationships
Be Accountable
Learn and Develop
Improve and Innovate
Partner and Collaborate
Embrace Change
Model Self-Management
Engage, Influence, Lead, and Grow Others
Run an Effective and Agile Organization
Develop the Organization for the Future

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Language Requirements