Senior Finance Officer – Disbursement at World Vision February, 2023

Key Responsibilities:


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Cash and Banking Management.

  • Ensure GC Funding and Support Offices Direct Funds are received and time confirmed as required
  • Review completeness of receipt for all cash/funds.
  • Ensure all bank records & documents are kept safely and all banking correspondences are done in a timely manner
  • Review petty cash requests in line with the approval ceiling limit and reconcile the amount requested with supporting documents and ensure replenishment is done timely.
  • Ensure the cash target low is maintained for the whole financial year.
  • Ensure that there is adequate float in banks, M-pesa, and Airtel money to support the implementation daily.
  • Review and consolidate monthly bank reconciliations for all clusters & Head office bank accounts.



  • Timely funding confirmation so as to be reflected in GL
  • Proper documentation and availability of documents all the time
  • Compliance of internal control on cashMeeting target low on monthly
  • Availability of funds all the time to support the payment
  • Timely submission of the bank reconciliation report


General Disbursement Management Payments Service suppliers, mobile payments, and staff advance.

  • Ensure all payments to services/goods providers are paid within 15 days after the receipt date.
  • Verify all petty cash, staff advance, mobile payments, and vendors’ payments and ensure that they are well supported with adequate backups.
  • Ensure all internal controls in relation to payments have been adhered.
  • Ensure all accrued invoices at the year-end are paid within 60 days of Q1 of the new financial year.
  • Follow up with the cluster to ensure the funds requested are paid on or before the 5th of each cluster.
  • Ensure the split bill account is cleared on monthly basis.
  • Ensure internally created invoices for mobile payments are fully approved before payments.
  • Ensure all mobile payments are paid within two days from the receipt date.
  • Ensure the cash disbursement journal for already paid mobile transactions is posted weekly.
  •  Ensure account allocation for 20003BENPAYMNT/Honorarium is timely integrated and allocated weekly.
  • Ensure completeness of supporting documents on mobile money received from the field is fully supported and has been approved by the specific approvers from the field.
  •  Follow up with finance staff to ensure all invoices received are created into provision within two days after the receipt date.



  • Compliance with internal control on payment
  • Timely payment to suppliers and beneficiaries.
  • Timely funding to the cluster which on or before the 5th of each month
  • Clearing split accounts with zero balance monthly.
  • Thoroughly review documents to check compliance of internal control


Settlement Advice (Sa) And Pre-Approval (Pa) Management

  • Close Follow You With Finance Officer To Ensure Pa’s And Sa’s Are Well Managed Reconciliations Are Done Monthly.



  • Ensure no outstanding transactions in 300 reconciliations of more than 60days
  • Ensure PAs are SA’d timely.

Balance Sheet Management (Clearance and allocation)

  • Ensuring the account 20003BENPYMENT is cleared on a monthly basis. Ensure Account 170, status for advance payment to suppliers is prepared on monthly basis.
  • Clearing account 200, by ensuring the accrued transactions during the year-end are paid within 60 days after the year-end and follow up to ensure retention is well managed.
  • Ensure accounts allocation for 180, 200, 260,155 balance sheet accounts are monitored and validated monthly.



  • The balance sheet has the current status only.
  • Maintain only unallocated transactions.


Payroll and statutory requirement Management.

  • Ensure timely payment of staff salary every month which is on or before the 25th of each month. Ensure staff terminal benefits are correctly calculated, coded, and timely paid.
  • Ensure the salary journal is timely prepared and ensure is posted Sun Systems on or before the 30th same month.
  • Ensure all statutory deductions (NSSF, PAYE, WCF, HELSB) are paid and submitted on or before the due date.
  • Ensure W/TAX is timely submitted to TRA Ensure staff terminal benefits are accurately computed, coded, and timely paid



  • Staff salary is paid on or before the 25th of each month
  • Terminal benefits are paid with two days after receipt
  • Payment of statutory deduction before 30th of each month Timely submitting W/Tax on or before the 7th of each month


Managing the team



Required Professional Experience

  • Extensive experience in accounting of at least 5 years.
  • Good knowledge of normal organizational policies, tax laws, and GAAPS, IFRS.
  • Good skills in conflict resolution/problem-solving, teamwork, and coaching
  • High level of commitment and working with minimal supervision.


Required Education, training, license, registration, and certification

  • Minimum Qualification required Degree in Accounting or related fields. CPA is an added advantage.

Preferred Knowledge and Qualifications

Knowledge of Accounting practice in NGOs

Good Reporting Skills.



Departmental Managers

  • Advise the department managers on technical issues.


Senior Cluster Accountant

  • Coordinate with Senior Accountant on disbursement issues but also on balance sheet clean up.


All staff

  • Support and advise all staff on WVT Finance policies and ensure are in compliance.



All assignments done by the Senior Finance officer  are escalated to Accounts Manager



  • Be Safe and Resilient
  • Deliver Results
  • Build Relationships
  • Be Accountable
  • Learn and Develop
  • Improve and Innovate
  • Partner and Collaborate
  • Embrace Change
  • Model Self-Management
  • Engage, Influence, Lead, and Grow Others
  • Run an Effective and Agile Organization
  • Develop the Organization for the Future

Language Requirements

  • Fluent in both Swahili and English languages

Job Location:

  • This Position is Based in Arusha, Tanzania

Applicant Types Accepted:

  • Local Applicants Only

Applicant Types Accepted:

Local Applicants Only


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